Office Administrator Wanted – Apply Now.
Responsibilities: Manage phone and customer bookings
Manage diary for sales and production teams
Mange process from initial contact with the customer to acceptance, production planning, and final sign-off
Stock orders and management, based production and ideal quantities, including weekly stock counts
Effectively manage consumables including gas bottles, ensuring they are checked out and received back daily / weekly (depending on site size)
Capture of client info on the database for processing by finance
Capture expenses on database per job for costings
Report on costings weekly
Proofread quotation and send to clients within 48 hours from site inspection
Process of accepted quotation to production
Check with finance that deposits are paid before job is started
Manage debtors to ensure timeous payment
Collect and Reconcile fuel transactions monthly
Report on statistics – quotations done, success rate (accepted) and marketing and success rate
Scan / save all invoices to shared drive for easy reference
Register new employees, process sick leave, monthly returns
Ensure all staff files are updated regularly and contain vital info (id’s, contracts, driver licenses, disciplinary hearings/outcomes, leave forms etc.)
Ensure all staff’s medicals, working at heights, first aid training is always current, book timeously for renewals (and ensure dates are communicated to relevant parties for planning)
Manage petty cash, reconcile weekly and capture on the database.
Assist with OHASA files (health and safety) when required.
Assist with ad-hoc request when required
Upkeep of the office
Tracking of staff uniforms and the issuing thereof
Must have matric with English, Afrikaans and Maths
Must have at least 5 years working experience
Own transport will be beneficial
Experience in Quickbooks will be beneficial
Excellent computer literacy skills
Effective and always friendly communication with customers Internal and external
To apply send your CV to -Please upload your CV here-
Please note only shortlisted candidates will be contacted
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